Advanced Occupational Certificate: Payroll Manager (NQF Level 6)

About this Programme

The Advanced Occupational Certificate: Payroll Manager (NQF Level 6) is a practical, competency-based qualification designed to equip learners with the formal credentials and structured skills to manage an organisation's employment costs, direct the activities of payroll staff, and oversee payroll processing, audits and legislative compliance. This industry-recognised certification prepares learners for payroll management roles across every sector of the South African economy.

This qualification is structured around three integrated components that work together to develop competent payroll managers:

• Knowledge Component: Provides theoretical understanding of business management, payroll theory and legislation, human resource management, and payroll accounting.
• Practical Component: Develops hands-on skills through application of payroll knowledge in simulated payroll management work environments.
• Workplace Component: Experience through structured workplace learning in a payroll environment, ensuring graduates are workplace ready.

This integration of theory, practice and workplace experience equips learners with the skills to manage the full payroll cycle, ensure legislative compliance, and engage confidently with SARS and other statutory bodies on behalf of the organisation.

The qualification empowers learners to manage accurate payroll processing, statutory submissions and year-end procedures across the payroll function. Beyond technical payroll skills, the programme develops professional competencies including payroll ethics, management, human resource planning and payroll accounting and audit.

Recognised by the Quality Council for Trades and Occupations (QCTO) at NQF Level 6, this qualification formalises the skills of existing payroll employees and provides a solid foundation for a career in payroll management, with clear articulation routes into human resource management and financial management.

Learning Objectives

The Advanced Occupational Certificate: Payroll Manager provides learners with a comprehensive understanding of payroll management and the practical skills to operate as a competent payroll professional. Upon completion, learners will be able to:

• Manage the end-to-end payroll cycle to ensure accurate, compliant and timeous payment of employees.
• Apply South African payroll legislation, including the BCEA, LRA, UIF, COIDA, Income Tax Act and Tax Administration Act, to day-to-day payroll decisions.
• Calculate remuneration, allowances, benefits and statutory and voluntary deductions in line with legislative and contractual requirements.
• Coordinate monthly, bi-annual and annual SARS submissions and COIDA returns, including EMP201, EMP501 and IRP5 processing.
• Plan, organise and monitor the payroll function, including internal controls and segregation of duties.
• Lead and manage payroll staff, business unit stakeholders, and relationships with statutory bodies.
• Apply payroll accounting principles to reconcile, budget for and report on payroll costs.
• Develop, manage and respond to internal, external and SARS payroll audits.

Career Opportunities

By completing this qualification, you will be equipped with the skills and credentials that open doors to a wide range of roles in payroll and financial services, including:

Payroll Practice Roles:

• Payroll Manager: Direct the end-to-end payroll function, ensuring accurate, compliant and timeous payment of employees.
• Payroll Team Leader / Supervisor: Oversee a team of payroll administrators and coordinate day-to-day payroll processing.
• Senior Payroll Administrator: Process complex payroll runs and statutory submissions across multiple pay points.
• HR and Payroll Manager: Combine payroll management with broader human resource management responsibilities.
• Remuneration and Benefits Specialist: Design and manage remuneration structures, benefits and variable pay.
• Payroll Compliance Officer: Ensure payroll practice remains compliant with labour and tax legislation.
• Independent Payroll Consultant: Provide payroll management services to multiple client organisations.

Other Potential Roles:

• Payroll Systems Analyst: Manage and optimise payroll systems and the information flows that support them.
• Payroll Business Intelligence Analyst: Apply predictive analysis to payroll data to improve employment cost management.
• Financial Manager (Payroll Focus): Integrate payroll accounting and budgeting into broader financial management.

Management and Supervisory Functions:

• Managing Payroll Teams: Lead and coordinate the work of payroll staff across business units.
• Managing Payroll Audits: Plan and oversee internal, external and SARS payroll audits.
• Managing Statutory Body Relationships: Oversee the organisation's relationship with SARS, the UIF, COIDA and other statutory bodies.
• Payroll Research and Technical Advisory: Research payroll legislation and SARS guidance to support technical advice.
• Training and Mentoring: Coach and mentor junior payroll staff in payroll processing and compliance procedures.

Educational Functions:

• Lecturer / Trainer: Educate others in payroll theory, systems and compliance procedures.
• Assessor: Evaluate and assess learners' understanding and application of payroll knowledge and skills.
• Moderator: Oversee the quality and consistency of payroll educational programmes and assessments.

This qualification prepares you for a wide range of roles within the payroll, human resources and financial services sectors, ensuring you are well-equipped to meet the demands of the South African payroll management environment.

Delivery

The Advanced Occupational Certificate: Payroll Manager (NQF Level 6) follows a comprehensive three-part learning structure:

Part 1: Knowledge Modules

• The Knowledge component is delivered through SA Accounting Academy’s online learning platform, where learners complete five modules covering business management concepts, payroll theory and legislation, introduction to management, human resource management, and payroll accounting, featuring interactive study notes, formative assessments, discussion forums and live sessions with an expert payroll facilitator.

Part 2: Practical Skill Modules

• Running concurrently with Part 1, the Practical component involves simulation assignments covering employee costing, stakeholder and statutory body relationships, planning and monitoring the payroll function, year-end procedures, business intelligence reporting, and payroll auditing, applying payroll theory to realistic workplace scenarios.

Part 3: Workplace Experience Modules

• Learners complete a structured six-month workplace phase, applying payroll management skills under supervision and then independently, documented through a logbook covering all five work experience modules.

External Integrated Summative Assessment (EISA)

• The learning journey concludes with the External Integrated Summative Assessment (EISA), a comprehensive evaluation of both Exit Level Outcomes conducted over a minimum of one day at a QCTO-accredited assessment centre.

All components besides the EISA and workplace experience are delivered through SA Accounting Academy's online learning platform, providing flexibility while ensuring rigorous professional standards are maintained throughout the programme.

Is this for you?

This qualification is designed for you if any of the following apply:

• You are an experienced payroll administrator, officer or supervisor seeking a formally recognised NQF Level 6 qualification to progress into payroll management.
• You are an HR professional who manages or oversees the payroll function and want deeper technical grounding in payroll legislation, accounting and audit.
• You want the practical skills to manage the full payroll cycle, statutory submissions, year-end procedures and payroll audits with confidence.
• You are a business owner, financial manager or accountant responsible for payroll and want to formalise and strengthen your payroll management capability.

Lecturer

Monja van Zyl

Monja van Zyl completed her CA(SA) articles in Durban and qualified as a chartered accountant in 2006. She then worked for both listed and unlisted companies in various industries where she mentored and led teams of different sizes.

Recognising the importance of balancing work and life, Monja started her own business called Aim Business Advisory Services in 2019. Her target market is the small-to-medium sized companies to whom she gives access to her vast skills and experience at a fraction of the cost on an outsourced retainer model.

EISA Preparation & Work Experience

During the workplace phase, learners apply payroll management skills under supervision in a real or approved simulated payroll environment. Each work activity in the five Work Experience Modules must be completed under supervision and then independently at least three times within the stipulated period, with every activity verified and signed off by a workplace supervisor in the Statement of Work Experience / logbook. Recognition of Prior Learning (RPL) is available for learners who can demonstrate equivalent workplace competence, in line with SA Accounting Academy’s accredited RPL policy. Learners then prepare for the External Integrated Summative Assessment (EISA), a comprehensive evaluation combining practical tasks and theoretical questions across both Exit Level Outcomes, conducted at a Services SETA-accredited assessment centre.

Prerequisites / Admission Requirements

Applicants for this qualification must meet the following entry requirement:

• An NQF Level 5 qualification in Human Resource Management, Accounting or Finance.

Recognition of Prior Learning (RPL) for access is available for applicants who do not hold the qualification above but who can demonstrate equivalent knowledge and competence, in line with SA Accounting Academy's RPL policy.

Accreditation

SA Accounting Academy is accredited by the QCTO (ID: SDP220526113603) as a Skills Development Provider (SDP) for the Advanced Occupational Certificate: Payroll Manager (SAQA ID: 121787, Curriculum Code: 121102000-00-00), with Services SETA (SSETA) as the Assessment Quality Partner.

Assessments

This programme includes formative assessments throughout the Knowledge and Practical Skill component modules. Learners must achieve competency in each learning outcome — an overall pass is not sufficient. Learners must also complete a logbook documenting supervised and independent completion of all five Work Experience Modules. The programme culminates in the External Integrated Summative Assessment (EISA), administered by the Assessment Quality Partner (Services SETA) on behalf of the QCTO.

Assessment and Certification

Assessment Framework

The assessment system for this qualification consists of multiple components designed to evaluate comprehensive payroll management competency:

• Formative Assessments: Ongoing evaluations throughout each knowledge and practical skill module to gauge progress and understanding.
• Statement of Work Experience / Logbook: Supervisor-verified documentation of workplace tasks completed under supervision and then independently, across all five Work Experience Modules.
• External Integrated Summative Assessment (EISA): A final comprehensive assessment, combining practical tasks and theoretical questions, conducted by the QCTO Assessment Quality Partner.

Certification Requirements

To qualify for the Advanced Occupational Certificate: Payroll Manager (NQF Level 6), learners must:

1. Successfully complete all five knowledge modules and achieve competency in each learning outcome.
2. Demonstrate competence in all six practical skill modules, including simulation assignments.
3. Submit a completed and verified Statement of Work Experience / Logbook demonstrating all five work experience modules (or obtain RPL for credits where applicable).
4. Receive a Statement of Results from SA Accounting Academy as the skills development provider.
5. Pass the EISA, administered by Services SETA on behalf of the QCTO.

The EISA is a crucial final evaluation that integrates both Exit Level Outcomes in one assessment, conducted over a minimum of one day at a QCTO-accredited assessment centre. This external assessment ensures that certification standards are consistently maintained across all graduates.

Upon successful completion of all requirements, learners will be awarded the officially recognised Advanced Occupational Certificate: Payroll Manager (NQF Level 6, SAQA ID: 121787), issued by the QCTO.

Curriculum

Modules:

• Module 1: Business Management Concepts and Applications
• Module 2: Payroll Theory and Application
• Module 3: Introduction to Management
• Module 4: Introduction to Human Resource Management
• Module 5: Payroll Accounting

For more information on what will be covered in the curriculum please download the prospectus.

About SA Accounting Academy

Welcome to SA Accounting Academy (SAAA), a provider of accredited occupational qualifications and professional development courses in accounting, banking and legal fields. We are committed to providing our students with the highest quality training and support, ensuring that your skills and knowledge are current and ready to meet the challenges of the modern workplace. Our courses are designed to help you reach your professional goals and enhance your career prospects. With our experienced facilitators and comprehensive resources, you can be confident that you will receive the highest quality of training from SA Accounting Academy.

SAAA is a Level 2 B-BBEE contributor, with 125% procurement recognition. Training spend on certain solutions can be allocated against the Skills Development element of the B-BBEE Scorecard through accredited and non-accredited training or claimed through SETA grants. In addition, 25% of your Skills Expenditure can be claimed on non-accredited training or courses.

Course Fees

Invest in your future with this comprehensive qualification. Our fee is an all-inclusive investment in your professional development.

The course fee is R 44 800.00 (once-off discounted payment) and includes the following:

Educational Resources

• Study Notes: Receive comprehensive, up-to-date study notes covering all five knowledge modules.
• Online Materials: Access a wealth of online resources, from e-books to webinars, enhancing your learning experience.
• Live Sessions: Interact in real-time with an expert payroll facilitator, gaining insights and clarifications on complex topics. Missed a live session? No worries. Access recorded webinars anytime, anywhere.

Learning Support

• Facilitation: Benefit from expert-led facilitation sessions that offer personalized guidance, addressing individual queries and ensuring a thorough understanding of the subject matter.
• Formative Assessments: Reinforce your understanding with assessments on different modules.
• Learner Forum: Engage in meaningful peer-to-peer interactions through our dedicated learner forum. Share insights, ask questions, and collaborate on projects to enhance your learning experience.
• Continuous Support: Our dedicated team is always on standby to assist with any academic or administrative queries, ensuring a smooth learning process.

Onboarding and Enrolment

• Onboarding Video: Kickstart your learning journey with an informative video that outlines the qualification structure and what to expect.

Flexibility and Convenience

• Study Online: Complete your course and take your exams online, giving you the freedom to learn from anywhere.

Investing in this qualification means you receive a holistic educational package. Please note that the workplace Statement of Work Experience, EISA fee, repeat fees and supplementary exam fees are excluded from the course fee.

Payment Methods

Debit / Credit Card or Instant EFT

You can pay directly on our website for an easy, secure, and instant transaction. During promotional periods, customers can take advantage of additional savings. This is the fastest and most efficient option, saving both time and money.

Debit Order

You can choose to pay a deposit and the rest over a certain number of months via debit order. Your study materials are included within the deposit.

EFT / Bank Deposit

You can make a payment directly into our bank account using your Online Banking App, Online Banking services, or by visiting your local bank branch.

Your Company / Employer

It may be beneficial for your company to invest in training for its staff members. As there are financial and tax advantages for doing so, please speak with your employer or Training / HR manager about the possibility of paying for this training.

Third Party

If you have someone who is willing to pay for your studies, such as a parent or relative, they can either log in and pay on our website or they can pay via any of the payment options above on your behalf.

Payment Options

Option 1: Student Loan*

• Finance your full programme fee through an authorised credit provider
• Repay in affordable monthly instalments structured around your budget
• Apply in minutes and receive a personalised quote before you commit

Option 2: Discounted Full Payment

• R 44 800.00

Option 3: Monthly Debit Order**

• Once-off application fee (non-refundable): R 7 500.00
• 11 Month debit order: R 3 573.00 * 11

* Student loans are offered by an authorised financial services provider and are subject to credit approval. Your monthly instalment, interest rate, and repayment term are determined by the provider based on your individual credit profile and affordability assessment.

** Total for debit order option: R 46 803.00. First debit order collected from second month of programme start date. Subsequent debit orders collected on the first working day of each month.

Payment Terms

Payments

• Minimum payments must be made via direct EFT or credit card before a qualification starts.
• Full payment is required before the start date.
• For debit order plans, the first payment is due on the start date.
• Access to content will be denied if payment terms are not followed.

Cancellations

• Written notice is required for cancellations.
• Cancellation fees vary based on the timing of the cancellation relative to the start date:
  • No fee if cancelled more than two weeks prior.
  • 25% fee if cancelled less than two weeks prior.
  • 50% fee if cancelled within six weeks after the start.
  • Full fee if cancelled after six weeks of the start.
• Non-refundable items include course application fees, textbooks, accessed modules, and certain annual fees.

General Terms

• The application fee, if any, is non-refundable.
• Continuous access to the content is dependent upon adherence to the payment terms and conditions.
• Absence from exams without valid reasons results in full liability for exam fees.
• Postponement of exams after registration incurs a fee.

Corporate Training Solutions

At SA Accounting Academy, we recognise the evolving needs of businesses in today's dynamic environment. Beyond our standard webinar offerings, we provide tailored corporate training solutions designed to empower your team with the latest in legal and professional skills. Whether you're looking for online sessions or face-to-face training, our programs are crafted to ensure a comprehensive and engaging learning experience.

Drawing inspiration from modern training methodologies, our corporate solutions are interactive, adaptable and focused on real-world applications. We prioritise hands-on learning, ensuring your team can immediately apply their newfound knowledge in practical scenarios.

Interested in a bespoke corporate training experience? Reach out to us at info@accountingacademy.co.za or call 010 593 0466. Together, let's design a training program that elevates your team's capabilities and aligns with your organisational goals.

Contact Us For More Information

Have any questions or need any assistance? Contact us today!

• WhatsApp: +27 (0)63 502 6114
• Call: +27 (0)12 941 0448
• Email: support@accountingacademy.co.za
• Online chat on our website