Certification requirements for documents filed with the CIPC

16 February 2022
Accounting
South African Accounting Academy

CIPC has noted an increase in the submission of suspicious and possible fraudulent certified documents to the CIPC and thus, further to Notices 54 and 63 of 2016, hereby advises customers that the CIPC will apply strict verification of such supporting documentation (ID / passport copies) as part of its business processes from 1 April 2022.

This practice note confirms which information of Commissioner of Oaths must appear on documents.

CIPC will only accept documents that have been commissioned by a Commissioner of Oaths in South Africa, and he/she should be traceable for accountability purposes.

Failure to adhere to the certification requirements may result in the CIPC rejecting the application for incompleteness.

Click here to download the Practice Note:

http://www.cipc.co.za/za/wp-content/uploads/2022/02/Practice-Note-CERTIFICATION-2.pdf

How does this affect you and your clients?

Relevance to Auditors, Independent Reviewers & Accountants:

ACT is yet another piece of legislation that your clients must comply with, and which you must assess compliance with. If they don’t comply with the relevant laws and regulations, you have certain reporting obligations in terms of NOCLAR (NOn-Compliance with Laws And Regulations) – this could include reporting to management, qualifying your audit opinion, reporting a Reportable Irregularity, etc.
As an auditor, you also need to monitor your client’s compliance with the Companies Act and all relevant notices/enforcements/practice notes issued by CIPC as the regulator.
Where you perform these compliance tasks on behalf of your client, you need to ensure that you comply with all relevant notices/enforcements/practice notes issued by CIPC as the regulator.

Relevance to Your clients:

An entity (company or close corporation) has a duty to comply with the Companies Act, and all relevant notices/enforcements/practice notes issued by CIPC as the regulator.

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