CIPC: Filing of director amendments applications

CIPC: Filing of director amendments applications

• 19 January 2024
• Management
• South African Accounting Academy

The Companies and Intellectual Property Commission (CIPC) is committed to customer services and the effective and efficient processing of applications and associated information.

The enhanced director amendments process was launched on 04 December 2023 and detailed step-by-step guides are available on the website. The below information seeks to assist CIPC customers with some of the questions that have been received from our Call Centre.

1. How do I change the Identification on my Customer Profile from a Passport to an ID?

   1. Log a ticket on https://enquiries.cipc.co.za and select the Department – Login Challenges.

   2. Write a message that includes your Customer Code, Passport Number, and ID number. Attach a certified Copy of the ID.

   3. Our back office will update your information.

2. How do I update a Director Address of a South African that is domiciled overseas as I’m required to select a South African Province on the Director Address?

   1. Capture the overseas Address and select any of the South African Provinces and Finalise the application.

   2. Log a ticket on https://enquiries.cipc.co.za and select Department – Companies and CCs, Category – Company Amendments, Sub Category – Director Amendments EService (CoR39)

   3. Write a message that includes the Enterprise Number, the Director ID, and the Province/State.

   4. Our back office will update your information.

3. I get an error of the ID Issue Date when appointing a Director.

   1. Do not type the date. Use the Calendar control to select the date.  The appointment will be saved if the date matches the Home Affairs records.

4. Do I need to add the + sign on an international cellphone number?

   1. No, do not add the + sign on an international cellphone number.

   2. Example for Zimbabwe (Country Code +263). The number when in Zimbabwe is 0770000000.  Capture as 263770000000

Click here to download Notice 2 of 2024:

https://www.cipc.co.za/wp-content/uploads/2024/01/Director_Amendments_Notice-2-of-2024.pdf

Relevance to Auditors, Independent Reviewers & Accountants:

• The Companies Act is yet another piece of legislation that your clients must comply with, and which you must assess compliance with.  If they don’t comply with the relevant laws and regulations, you have certain reporting obligations in terms of NOCLAR (Non-Compliance with Laws And Regulations) – this could include reporting to management, qualifying your audit opinion, reporting a Reportable Irregularity, etc.

• As an auditor, independent reviewer and accountant, you also need to monitor your client’s compliance with the Companies Act and all relevant notices/enforcements/practice notes issued by CIPC as the regulator.

• Where you perform these compliance tasks on behalf of your client, you need to ensure that you comply with all relevant notices/enforcements/practice notes and that you are aware of the latest media statements issued by CIPC as the regulator.

• Company Secretarial staff are critical in bridging the gap between entities and CIPC. As legislation, regulations and tax law are continuously changing and evolving, it is of utmost importance for companies and company secretarial practitioners to keep abreast of such changes in so that companies continue to meet their compliance obligations.

Relevance to Your Clients:

• An entity (company or close corporation) must comply with the Companies Act, and all relevant notices/enforcements/practice notes and be aware of the latest media statements issued by CIPC as the regulator.

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