CIPC: Practice notice 1 of 2023 – Challenges encountered when filing applications

CIPC: Practice notice 1 of 2023 – Challenges encountered when filing applications

• 28 July 2023
• Accounting
• South African Accounting Academy

With their aim to always improve customer experience, CIPC has noticed that a number of inquiries received about the automatic rejection the customers receive due to non-compliance when filing e-services COR39 and CK2 applications.

CIPC advises the following when filing such applications:

• kindly complete ONLY TRACKING/REFERENCE NUMBER as the Subject of your email to enable the application to go through.

• the documents attached must be in PDF or Tiff format.

• the size of the documents must not exceed 10MB.

Please note that when you file e-services, there is information provided with the above information. Please ensure that you comply with it to avoid delays because this process is system-driven. Failure to complete an application will not go through to the back office.

Click here to download the Practice Note:

https://www.cipc.co.za/wp-content/uploads/2023/07/Practice-Notice-No-1-of-2023-002.pdf 

Relevance to Auditors, Independent Reviewers & Accountants:

• The Companies Act is yet another piece of legislation that your clients must comply with, and which you must assess compliance with.  If they don’t comply with the relevant laws and regulations, you have certain reporting obligations in terms of NOCLAR (NOn-Compliance with Laws And Regulations) – this could include reporting to management, qualifying your audit opinion, reporting a Reportable Irregularity, etc.

• As an auditor, independent reviewer and accountant, you also need to monitor your client’s compliance with the Companies Act and all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

• Where you perform these compliance tasks on behalf of your client, you need to ensure that you comply with all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

• Company Secretarial staff play a critical role in bridging the gap between entities and CIPC. As legislation, regulations and tax law are continuously changing and evolving, it is of utmost importance for companies and company secretarial practitioners to keep abreast of such changes in so that companies continue to meet their compliance obligations.

Relevance to Your Clients:

• An entity (company or close corporation) has a duty to comply with the Companies Act, and all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

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