CIPC requires certified evidence of registered address: Practice Note 1 of 2024

CIPC requires certified evidence of registered address: Practice Note 1 of 2024

• 26 February 2024
• CIPC
• South African Accounting Academy

This notice is issued in terms of Regulation 169(1) of the Companies Regulation, 2011, Section 23(3) of the Companies Act, 2008 (Act 71 of 2008).

Section 23(3) of the Act states that each company or external company must continuously maintain at least one office in the Republic and register the address of its office, or its principal office if it has more than one office. 

As part of the CIPC’s drive to ensure the correctness and reliability of information submitted to it, the CIPC will require certified evidence of the registered address or its principal office to be submitted with the following applications as from 1 March 2024:

• Registration of External Company (CoR20.1 and supporting documentation),

• Long Standard Form Profit Companies (Form CoR15.1B and supporting documentation),

• Long Standard Form Non-Profit Companies without members (Form CoR15.1D and supporting documentation),

• Long Standard Form Non-Profit Companies with members (Form CoR15.1E and supporting documentation),

• Application to Convert a Close Corporation (Form CoR16.1 and supporting documents); and

• Application to Transfer Registration of Foreign Company (Form CoR17.1 and supporting documents).

Kindly refer to CIPC’s Notice 10 of 2024 regarding the certification requirements on documentation and what is regarded as acceptable evidence of address. CIPC also included in Notice 10, the notification to correct the erratum on Practice Note 1 of 2024. Reference to CoR 16.1 should be CoR 18.1.

Click here to download Practice Note 1 of 2024:

https://www.cipc.co.za/wp-content/uploads/2024/02/PN-1-of-2024_GG-Notice-number-4356_9-February-2024.pdf

Relevance to Auditors, Independent Reviewers & Accountants:

• The Companies Act is yet another piece of legislation that your clients must comply with, and which you must assess compliance with.  If they don’t comply with the relevant laws and regulations, you have certain reporting obligations in terms of NOCLAR (Non-Compliance with Laws And Regulations) – this could include reporting to management, qualifying your audit opinion, reporting a Reportable Irregularity, etc.

• As an auditor, independent reviewer and accountant, you also need to monitor your client’s compliance with the Companies Act and all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

• Where you perform these compliance tasks on behalf of your client, you need to ensure that you comply with all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

Relevance to Your Clients:

• An entity (company or close corporation) must comply with the Companies Act, and all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

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