CIPC: Review of update of contact details of directors and directors’ amendments

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CIPC: Review of update of contact details of directors and directors’ amendments

• 13 January 2026
• CIPC
• South African Accounting Academy

Summary:
The Companies and Intellectual Property Commission (CIPC) has issued a practice note on the Review of their process on the update of contact details of directors and directors’ amendments.

Article:

With the latest developments and in conjunction with other relevant statutory bodies, the Commission has decided to once again review its processes regarding the above, with a view to eradicating unauthorised changes.

1. Henceforth, the duration for objecting to the change of contact details will be increased from 24 hours to 72 hours to give enough time for the legitimate owners to object.
2. Further to the above, other directors will be notified as well of the changes to communicate the same with the director concerned in the event the changes are not legitimate.
3. When there are changes of directors, all directors will be informed of the changes and not only the director(s) affected by the change, thus avoiding the board from realising later that the self-appointed director(s), and
4. The changes of directors will only take effect upon the submission of at least 50+1% of OTP’s by the directors.

These changes will take effect whilst CIPC continue to do verification with the Department of Home Affairs’ National Population Register and with their in-house Foreigner Verification for Non-Citizens.

Click here to download Practice note 6 of 2025:

https://www.cipc.co.za/wp-content/uploads/2025/12/PRACTICE-NOTE-Changes-on-Director-Amendments.pdf 

Relevance to Auditors, Independent Reviewers & Accountants:

• The Companies Act and Regulations is yet another piece of legislation that your clients must comply with, and which you must assess compliance with.  If they don’t comply with the relevant laws and regulations, you have certain reporting obligations in terms of NOCLAR (NOn-Compliance with Laws And Regulations) – this could include reporting to management, qualifying your audit opinion, reporting a Reportable Irregularity, etc.
• As an auditor, independent reviewer and accountant, you also need to monitor your client’s compliance with the Companies Act and all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.
• Company Secretarial staff play a critical role in bridging the gap between entities and CIPC. As legislation, regulations and tax law are continuously changing and evolving, it is of utmost importance for companies and company secretarial practitioners to keep abreast of such changes in so that companies continue to meet their compliance obligations.
• Where you perform these compliance tasks on behalf of your client, you need to ensure that you comply with all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator – especially with regards to process changing directors’ contact details and directors’ amendments.

Relevance to Your clients:

• An entity (company or close corporation) has a duty to comply with the Companies Act, and all relevant notices/enforcements/practice notes/customer letters issued by CIPC as the regulator.

• Your clients should also be aware of relevant guidance that is issued by the CIPC – especially with regards to changing directors’ contact details and directors’ amendments.

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